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Privacy

If you choose to voluntarily provide us with information, we will use this information in accordance with our Privacy Policy (included in a data protection guideline for customers and a data protection guideline for employees). FlowPro BV and its affiliated companies believe that the privacy of its employees, clients, partners, and website visitors is of essential importance. Therefore, personal data is handled and secured with the utmost care, in accordance with legal requirements.

Who we are

FlowPro BV, located at Prins Hessen Casselstraat 15 in Maastricht, together with Precedence BV, is responsible for data processing.

Technical Information and Cookies

Generally, our website can be visited without providing us with personal data. Like many other websites, this website automatically collects certain non-identifiable information about users, such as the Internet Protocol (IP) address of your computer, the IP address of your Internet Service Provider, the date and time of access to the website, the internet address of the website from which you directly linked to our site, the operating system you use, the sections of the website you visit, the pages you have viewed, and the information you have accessed, details about the device you used to visit the site, your geographical location, and the material you upload to or download from the website. This technical information is used for website and system administration and to improve the website and its usage. This technical data may be shared with third parties and may be permanently stored for future use.

Precedence uses cookies and web analytics to assess how visitors use our website. This information helps us improve the site. A cookie is a file that is stored on your computer. Upon subsequent visits to our website, these cookies can be recognized.

When do we collect your personal data?

We collect your data from the moment you enter or leave your information on our website, send an application via email or post, or contact us to use our services.

We may also collect data from you if you have posted it on public platforms, indicating that you may be interested in our services. In such cases, we may proactively contact you. This applies to potential employment relationships as well as potential client or supplier relationships. If you are not interested, we may process relevant data to honor your request not to be contacted by us.

Why do we collect your personal data?

We collect and process your data to execute our business services and recruitment and HR activities, including recruitment & selection, personal development, employability, payroll administration, and personnel management. More specifically, your personal data is processed in order to:

  • Provide you with information about our services and other activities, done both by our employees and partially automated;
  • Establish and maintain an employment relationship with you and to manage the relevant administration;
  • Record an assignment with the client in a contract and to maintain and fulfill this contract;
  • Promote the personal development and employability of our employees, including training, education, and testing;
  • Serve management purposes, including management information;
  • Ensure quality standards, such as certification;
  • Apply for subsidies and similar;
  • If we have entered into an employment relationship with you, comply with legal obligations, including but not limited to identification, labor laws, tax and social security laws, fraud prevention, and national and international sanctions laws.


What personal data do we collect from you?

We process personal data necessary for our services; some of this data is required to use our services. Additional data may be desirable to better tailor our services to your needs and qualifications or to meet more specific requests or obligations from clients. You are responsible for the accuracy and relevance of the data you provide.

Specifically, this includes – but is not limited to – the following (documents containing) personal data:

Personal Data of Applicants

  • Name, address, contact details, and email address;
  • Date of birth, age, gender;
  • Curriculum Vitae (CV), education, internships, and work experience;
  • Information on training, education, and/or tests you have completed, either independently or through us;
  • Other data relevant to assessing the suitability of an applicant, such as references and testimonials;
  • Photograph – on a voluntary basis.

Upon entering employment with Precedence, the above data is supplemented with:

  • Nationality, social security number (BSN), ID proof, work permit;
  • Additional data related to personnel, payroll, and absence registration.

Personal data of business contacts

By business contacts, we mean contact details of employees of (potential) clients, suppliers, vendors, referees, and any other entity with which we maintain a business relationship.

Precedence processes the personal data of individuals working for companies with which we conduct business (1) to make offers and/or provide information about our services and other activities, (2) to maintain a business relationship, and (3) to establish and maintain an agreement.

We process, among others, the following personal data of business contacts: names, contact details, and functions of contact persons.

Precedence may share the personal data obtained from its business contacts if necessary to achieve the objectives of the business relationship or for mediation purposes. These data may be shared with other Precedence entities, employees, and business partners, and in all other cases where Precedence may be legally required, such as by a court order. Personal data may be transferred outside the Netherlands. Precedence has taken necessary measures to ensure that all transferred personal data is adequately protected.

Precedence records special personal data only when necessary to comply with legal obligations, with explicit consent, or when otherwise permitted by law. ‘Special personal data’ refers to data regarding race, religion or belief, political affiliation, health, sexual orientation, trade union membership, criminal data, and/or personal data concerning unlawful or disruptive behavior.

With whom can we share your personal data?

Precedence may share your personal data with other Precedence entities, its clients, and other business contacts, as well as in all cases where we may be legally required, such as by a court order.

The provision of personal data is based on a legitimate interest, a legal obligation, and/or the execution of the agreement in line with the purposes stated under “Why Do We Collect Your Personal Data?”.

Your personal data may be transferred outside the Netherlands. Precedence has taken necessary measures to ensure that the transferred personal data is adequately protected.

How long do we retain your personal data?

The retention periods we apply depend on the applicable legal retention periods.

Applicants

We retain your data for up to 4 weeks after the completion of the application process. If we wish to include you in our ‘talent pool,’ we will ask for your explicit consent via email to retain your data longer. In that case, we will retain your data for up to 6 months.

Employees

We retain your data in accordance with legal regulations:

  • Up to 2 years: performance and evaluation reports, employment contracts, promotion/demotion records, resignation correspondence, reference letters, and administrative absence records.
  • Up to 5 years: tax declaration forms and copies of ID documents.
  • Up to 7 years: payroll administration.

Business Contacts

We retain your data for as long as the business relationship requires or is desirable for maintaining the business relationship. If you use our services, we are legally required to retain our records for tax purposes for 7 years.

Security

Precedence takes all necessary measures to optimally secure your personal data against unauthorized use.

Privacy Statement Precedence_June 2023
Maastricht, June 29th 2023, versie 2.0